Privacy Policy

PRIVACY POLICY

Last updated: 1 September 2026

Fabulous Females respects your privacy and is committed to protecting your personal information.
This Privacy Policy explains what information we collect, how and why we use it, who we may share it with, how long we keep it and the rights available to you.

1. WHO WE ARE

Fabulous Females is operated by Fabulous Females Collective Ltd, a company registered in England and Wales under company number 16852783.
For the purposes of UK data protection law, Fabulous Females Collective Ltd is the controller of the personal information described in this Privacy Policy unless we tell you otherwise.
Our registered office is:

The American Barns
Banbury Road
Lighthorne
Warwick
England
CV35 0AE

Email: hello@fabulousfemales.uk

Website: https://fabulous-females.com

2. WHAT THIS PRIVACY POLICY COVERS

This Privacy Policy applies when you:

• visit our website;
• create a Fabulous Females account;
• become an individual member;
• receive membership purchased for you by your employer or another organisation;
• create a member profile;
• participate in the Fabulous Females community;
• book or attend an event;
• participate in RISE® or another programme;
• download or use our resources;
• make an enquiry;
• enter into a corporate relationship with us;
• subscribe to marketing;
• work with us as a speaker, facilitator, partner, ambassador, regional host or supplier; or
• otherwise interact with Fabulous Females.

3. THE INFORMATION WE MAY COLLECT

Depending on how you interact with us, we may collect and process the following categories of personal information.

Identity information

This may include:

• name;
• title;
• username or account identifier;
• profile photograph; and
• other information used to identify or administer your account.

Contact information

This may include:

• email address;
• telephone number;
• postal address;
• billing address; and
• business contact details.

Professional information

This may include:

• job title;
• employer or business name;
• professional sector or industry;
• career stage;
• professional interests;
• UK region;
• town, city or county where provided;
• biography;
• professional qualifications;
• LinkedIn or other professional profile links; and
• information you choose to include in your Fabulous Females member profile.

Membership information

This may include:

• membership type;
• Founding Member status;
• start date;
• renewal date;
• membership status;
• Corporate Membership allocation;
• cancellations;
• payment status; and
• membership history.

Transaction information

This may include:

• memberships, programmes or events purchased;
• invoice information;
• amounts paid;
• payment dates;
• refunds;
• transaction references; and
• payment status.

Where payment details are processed directly through our payment provider, we do not generally receive or store your complete payment card details.

Event and programme information

This may include:

• events booked;
• event attendance;
• workshop participation;
• RISE® attendance;
• CPD activity;
• certificate records;
• feedback;
• dietary information where required for an event;
• accessibility requirements; and
• other information necessary to administer an event or programme.

Community information

This may include:

• posts;
• comments;
• messages;
• questions;
• photographs;
• replies;
• resources or information you choose to share; and
• interactions within the Fabulous Females member community.

Communication information

This may include:

• emails;
• enquiries;
• support requests;
• complaints;
• survey responses;
• feedback; and
• other correspondence with us.

Marketing information

This may include:

• your marketing preferences;
• subscriptions to our communications;
• records of consent where relevant;
• records of opt-outs; and
• information about engagement with our communications.

Technical and usage information

This may include:

• IP address;
• browser type;
• device information;
• operating system;
• approximate location derived from technical information;
• login activity;
• pages viewed;
• referral source;
• cookie identifiers; and
• information about how you use our website and platform.

4. SPECIAL CATEGORY PERSONAL INFORMATION

We do not routinely ask members to provide sensitive or special category personal information.

However, there may be limited circumstances where this is relevant.

For example, you may choose or need to provide information relating to:

• accessibility;
• health requirements relevant to attending an event;
• dietary requirements; or
• information you voluntarily choose to share within a community discussion.

Where we intentionally request special category information, we will only do so where necessary and where an appropriate lawful basis and special category condition applies.

Please think carefully before voluntarily sharing sensitive personal information in areas of the community that are visible to other members.

5. HOW WE COLLECT INFORMATION

We may obtain personal information in several ways.

Directly from you

For example when you:

• join;
• create an account;
• create a profile;
• purchase a ticket;
• complete a form;
• contact us;
• attend a programme;
• participate in the community; or
• subscribe to communications.

From your employer or another organisation

A business or organisation may purchase a Fabulous Females membership for you.

In those circumstances, your employer or the purchasing organisation may provide us with information necessary to arrange your membership, such as:

• your name;
• work email address;
• job title;
• employer;
• department where relevant; and
• the membership or programme being purchased for you.

Unless Fabulous Females has expressly agreed a different Corporate Membership arrangement with the purchasing organisation, the membership is then attached to you as the named individual member.

From other professional or referral sources

Where lawful and appropriate, we may receive limited professional or business information through:

• a referral or introduction;
• an event partner;
• a business enquiry;
• a corporate client;
• publicly available company websites;
• Companies House;
• professional directories; or
• publicly available professional social media profiles.

From our technology and service providers

We may automatically receive technical, analytics, login or transactional information from providers used to operate our website, member platform, payment systems and communications.

6. WHY WE USE YOUR INFORMATION

We only use personal information where we have a lawful reason to do so.

The lawful basis will depend on why we are using the information.

To provide your membership or a service

We use information to:

• create and manage your account;
• administer membership;
• process membership renewals;
• provide access to the member platform;
• provide RISE® and other development activity;
• administer event bookings;
• provide resources;
• maintain membership records;
• provide member support;
• administer Corporate Membership;
• issue applicable CPD records or certificates; and
• provide other services you have purchased or which have been purchased for you.

Our lawful basis will generally be performance of a contract or taking steps at your request before entering into a contract.

Where an employer purchases the membership or service for you, we may also rely on our legitimate interests and those of the purchasing organisation in administering that arrangement.

To process payments and maintain financial records

We use transaction and financial information to:

• collect payments;
• issue invoices;
• process refunds;
• reconcile our accounts;
• prevent fraud; and
• comply with tax and accounting obligations.

Our lawful basis may be performance of a contract, legal obligation and, where relevant, our legitimate interests in operating our business securely.

To operate the member community

We use information to:

• display member profiles;
• enable professional networking;
• facilitate conversations;
• administer community functionality;
• moderate content;
• investigate misuse; and
• protect members and the platform.

Our lawful basis will generally be performance of our membership contract and our legitimate interests in maintaining a professional, safe and useful community.

To operate and improve Fabulous Females

We may use information to:

• understand membership engagement;
• improve our website and platform;
• plan events and programmes;
• understand the geographical spread of our membership;
• identify where there may be demand for future regional activity;
• develop new services;
• troubleshoot technical issues;
• maintain security; and
• measure the effectiveness of our activities.

Where appropriate, our lawful basis is our legitimate interests in managing, developing and improving Fabulous Females.

To communicate with you

We use your information to send:

• account information;
• payment information;
• renewal information;
• event confirmations;
• service announcements;
• programme information;
• important membership updates; and
• responses to enquiries.

Where these messages are necessary to provide your membership or service, they are service communications, not marketing communications.

Our lawful basis will usually be performance of a contract or our legitimate interests.

To comply with legal obligations

We may process personal information where necessary to:

• keep accounting and tax records;
• respond to lawful requests from regulators or public authorities;
• establish, exercise or defend legal rights; and
• comply with applicable law.

Our lawful basis is legal obligation or, where appropriate, our legitimate interests.

7. OUR LEGITIMATE INTERESTS

Where we rely on legitimate interests, those interests may include:

• running and developing Fabulous Females;
• maintaining the security and integrity of our platform;
• preventing fraud and misuse;
• improving member experience;
• understanding engagement;
• responding to business enquiries;
• administering corporate relationships;
• developing relevant services and events; and
• appropriate business-to-business communications.

Where required, we balance these interests against the rights and interests of the individuals concerned.

8. MARKETING

We may send information about:

• Fabulous Females membership;
• events;
• RISE®;
• professional development;
• member opportunities;
• relevant new services;
• corporate programmes;
• offers; and
• other Fabulous Females news.

We will only send electronic direct marketing where we are permitted to do so under applicable data protection and electronic marketing law.

Depending on the circumstances, this may be because:

• you have asked to receive the communication;
• you have consented;
• an applicable existing-customer or similar marketing rule permits it; or
• the communication is being sent to an appropriate business contact in circumstances where consent is not required and another lawful basis applies.

You can opt out of marketing at any time by:

• clicking the unsubscribe link in a marketing email; or
• contacting hello@fabulousfemales.uk.

Opting out of marketing does not prevent us from sending essential service communications concerning an active membership, payment, booking, account or service.

We may retain a minimum suppression record after you unsubscribe so that we can continue to respect your preference and avoid adding you back to marketing accidentally.

9. MEMBER PROFILES AND DIRECTORY

Fabulous Females includes a professional member community and may include a member directory.

Information you choose to add to your member profile may be visible to other Fabulous Females members.

This may include:

• your name;
• photograph;
• job title;
• employer or business;
• sector;
• general region;
• biography;
• professional interests; and
• professional links.

Please only include information that you are comfortable sharing with other Fabulous Females members.

Information held privately for account administration, payment processing or support purposes is not automatically displayed in the member directory.

Members are prohibited from scraping, bulk exporting or misusing other members’ personal information.

10. COMMUNITY CONTENT

Information you voluntarily post in community spaces may be visible to other members who have access to that area.

This may include:

• posts;
• comments;
• replies;
• photographs;
• questions; and
• professional information you choose to share.

Please remember that other members may see information you post.

We may moderate, remove or retain community content where reasonably necessary to:

• operate the platform;
• enforce our Terms;
• investigate complaints;
• maintain safety; or
• comply with law.

11. CORPORATE MEMBERSHIP

A business or other organisation may purchase Fabulous Females membership for one or more women within its organisation.

Unless we expressly agree another arrangement with the purchasing organisation, each membership is allocated to a named individual member and becomes attached to that individual for the applicable membership period.

The purchasing organisation may provide us with information such as:

• the individual’s name;
• work email address;
• job title;
• employer or department; and
• information necessary to allocate the membership.

We use this information to create and administer the membership and provide the agreed service.

The purchasing organisation may receive appropriate administrative information such as:

• whether a membership place has been activated;
• the names of individuals for whom it has purchased memberships;
• the number of memberships being funded;
• membership dates;
• renewal or billing information; and
• appropriate programme or attendance information where this forms part of a separately agreed corporate service.

We do not routinely provide employers with private community messages, private conversations, member-to-member messages or detailed personal activity within the Fabulous Females platform.

An employer does not gain ownership of an individual’s member profile or private community activity simply because it has paid for her membership.

If an organisation wishes to purchase a different form of Corporate Membership, including transferable or reallocated membership places, it must contact Fabulous Females and a separate arrangement may be agreed.

Where a corporate programme requires individual participation information to be shared with an employer, participants will be appropriately informed.

12. PAYMENTS

Payments may be processed by specialist payment providers acting as processors or independent controllers, depending on the service concerned.

Where payment card details are entered directly into a third-party payment system, Fabulous Females will generally receive information such as:

• payment status;
• transaction reference;
• amount;
• billing information; and
• limited payment-method information

rather than complete payment card credentials.

Payment providers process information under their own privacy and security terms where applicable.

13. WHO WE SHARE INFORMATION WITH

We may share personal information with trusted suppliers and organisations where reasonably necessary to operate Fabulous Females.

These may include:

• website hosting providers;
• membership and community platform providers;
• payment processors;
• email and CRM providers;
• cloud-storage and IT providers;
• video-conferencing providers;
• event booking providers;
• analytics and cookie providers;
• event venues where information is required for attendance;
• professional facilitators or programme providers where necessary;
• accountants, bookkeepers and professional advisers;
• legal advisers;
• insurers;
• IT security and support providers;
• regulators, courts, law enforcement or public authorities where required; and
• potential purchasers or professional advisers in connection with a genuine business sale, restructure or investment process.

We require service providers acting on our behalf to handle personal information appropriately.

We do not sell members’ personal information.

We do not provide member lists to third parties for them to independently market to members unless there is an appropriate lawful basis and affected individuals have been properly informed.

14. INTERNATIONAL DATA TRANSFERS

Some of the technology providers we use may store or process personal information outside the United Kingdom.

Where personal information is transferred internationally, we will use an appropriate lawful transfer mechanism where required.

Depending on the provider and destination, this may include:

• UK adequacy regulations;
• the UK Extension to the EU-US Data Privacy Framework where applicable;
• an approved International Data Transfer Agreement;
• an applicable UK Addendum to approved contractual clauses; or
• another safeguard permitted under UK data protection law.

Where required, additional protections may also be used following an assessment of the transfer.

You may contact us at hello@fabulousfemales.uk if you would like further information about safeguards relating to an international transfer of your personal information.

15. COOKIES AND ANALYTICS

Our website may use cookies and similar technologies.

These may be used for:

• essential website functionality;
• account login and security;
• remembering preferences;
• analytics;
• understanding website usage; and
• marketing where permitted.

Where consent is legally required before placing a non-essential cookie, we will request that consent.

Further information is available through our Cookie Policy or cookie settings.

16. PHOTOGRAPHS, VIDEO AND EVENT RECORDINGS

Photographs or video may be taken at some Fabulous Females events.

Online workshops or sessions may also be recorded where appropriate.

We may use images and recordings for purposes including:

• documenting events;
• providing workshop replays;
• promoting Fabulous Females;
• social media;
• our website; and
• other legitimate business communications.

Where appropriate, attendees will be informed that photography or recording is taking place.

If you have a particular concern about appearing in photography or recordings, please contact us or speak to the event team where possible.

Where we rely on consent for a specific use, you may withdraw that consent in accordance with applicable law.

17. HOW LONG WE KEEP INFORMATION

We do not keep personal information indefinitely.

We retain information only for as long as reasonably necessary for the purpose for which it was collected, including legal, accounting, regulatory, security and dispute-resolution requirements.

Typical retention periods or criteria include the following.

Active membership information

Kept while your membership is active and for an appropriate period afterwards where necessary for administration, complaints, legal claims or record keeping.

Financial and transaction records

Retained for the period required under applicable tax, accounting and company law.

Former member records

Basic information may be retained after membership ends where necessary to maintain transaction records, respond to enquiries, deal with disputes or maintain appropriate membership records.

CPD and programme records

Attendance and certificate records may be retained for an appropriate period to verify participation and support applicable accreditation or record-keeping requirements.

Event records

Kept for as long as reasonably necessary for event administration, financial records, safety, complaints and legitimate business analysis.

Enquiries and correspondence

Generally retained for as long as needed to respond and for a reasonable period afterwards depending on the nature of the enquiry.

Marketing information

Retained while you remain subscribed or while we otherwise have a lawful basis to contact you.

Where you opt out, we may retain limited information on a suppression list to ensure your opt-out continues to be respected.

Community content

Posts and comments may remain while your account is active.

Following account closure, content may be deleted, anonymised or retained where reasonably necessary for community continuity, legal obligations, complaints or enforcement.

We periodically review information and securely delete or anonymise it when it is no longer required.

18. SECURITY

We take reasonable technical and organisational measures to protect personal information against:

• unauthorised access;
• accidental loss;
• misuse;
• alteration;
• disclosure; and
• destruction.

Access to personal information is limited to people and providers who reasonably require it for their role or service.

However, no website, online platform or method of electronic storage can be guaranteed to be completely secure.

You are responsible for keeping your account password confidential and should contact us if you believe your account has been compromised.

19. YOUR DATA PROTECTION RIGHTS

Depending on the circumstances and the lawful basis we rely on, you may have the following rights.

The right to be informed

You have the right to receive clear information about how we use your personal information.

The right of access

You may request confirmation that we process your personal information and ask for a copy of information we hold about you.

The right to rectification

You may ask us to correct inaccurate or incomplete information.

The right to erasure

In certain circumstances, you may ask us to delete personal information.

This right is not absolute and we may need to retain information where there is a lawful reason to do so.

The right to restrict processing

In certain circumstances, you may ask us to restrict how we use your information.

The right to data portability

Where the legal requirements apply, you may have the right to receive certain personal information in a structured, commonly used and machine-readable format or ask us to transfer it to another controller.

The right to object

You may object to certain processing based on legitimate interests.

You have the right to object to the use of your personal information for direct marketing.

The right to withdraw consent

Where we rely on consent, you can withdraw that consent at any time.

Withdrawal does not make previous processing carried out while consent was valid unlawful.

Rights relating to automated decision-making

You may have rights regarding decisions based solely on automated processing which produce legal or similarly significant effects.

Fabulous Females does not currently use solely automated decision-making to make decisions about members which have legal or similarly significant effects.

20. EXERCISING YOUR RIGHTS

To exercise a data protection right, contact:

hello@fabulousfemales.uk

or write to:

Fabulous Females Collective Ltd
The American Barns
Banbury Road
Lighthorne
Warwick
England
CV35 0AE

We may need to ask for information reasonably necessary to verify your identity before responding to a request.

There is normally no charge for exercising your data protection rights, although the law permits charges or refusal in limited circumstances involving manifestly unfounded or excessive requests.

21. COMPLAINTS

If you have concerns about how we use your personal information, please contact us first so that we can try to resolve the issue.

Email:

hello@fabulousfemales.uk

You also have the right to complain to the UK’s data protection supervisory authority, the Information Commissioner’s Office (ICO).

Information about making a complaint is available through the ICO.

22. INFORMATION YOU ARE REQUIRED TO PROVIDE

Certain personal information is required for us to create and administer a membership, process a payment, provide an event or deliver another service.

Where information is required for these purposes and you do not provide it, we may be unable to provide the relevant membership or service.

Information requested for optional profile fields, marketing or other optional features does not have to be provided unless we clearly explain otherwise.

23. THIRD-PARTY WEBSITES

Our website may contain links to websites operated by other organisations.

Those websites have their own privacy practices and we are not responsible for how third parties process information after you leave our website.

We recommend reviewing the relevant third party’s privacy information.

24. CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy to reflect:

• changes to our services;
• new technology;
• changes in how we process information;
• changes to our suppliers; or
• changes to applicable law.

The latest version will be published on our website with the date it was last updated.

Where a change is particularly significant, we may also notify affected members by email or through the member platform where appropriate.

25. CONTACT US

If you have questions about this Privacy Policy or how Fabulous Females uses personal information, please contact:

Fabulous Females Collective Ltd

Company number: 16852783

The American Barns
Banbury Road
Lighthorne
Warwick
England
CV35 0AE

Email: hello@fabulousfemales.uk

Website: https://fabulous-females.com